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Written by: Mary Zimmerman, DBE Support Services Program Director Submit the “CIT Funds Pre-Approval Request Form” to Danny Wagener, Iowa DOT Compliance Officer: Wagener@iowadot.us
It MUST be pre-approved to obtain CIT Funds reimbursement.
Note: Any changes to the date, type of training, and/or cost of an already pre-approved, then needs to be re-communicated and pre-approved with the DOT staff administering the CIT Program prior to the training taking place. If training is not pre-approved prior to it taking place, then the cost will NOT be reimbursable with CIT Funds.
- Within 30 days of completion of the approved CIT course, submit the attached “CIT Funds Invoice Tracking Form” to Danny Wagener along with the following items in a single PDF file:
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- Copy of the trainer’s invoice to the firm participating in the training
- Copy of the invoice from the venue (e.g. classroom, banquet hall, conference room, etc.) to the firm participating in the training
- Proof of payment from the participating firm to the trainer AND venue (i.e. canceled check, bank statement, or receipt from the trainer and/or venue verifying receipt of payment)
- Copy of the sign-in sheet (must include the sex and race of the participating firm’s attendees) or other documentation OR a typed list of participants showing who attended the training and their sex and race if a Sign In Sheet was not kept.
- Invoice for reimbursement from the participating firm to Iowa DOT
Bottom line: If a qualifying DBE company gets pre-approved for the CIT funding, pays for the class, they can get reimbursed by the Iowa DOT by (exactly) following the above process.
Contact Danny Wagener, who can provide the following forms:
- CIT Funds Pre-Approval Request Form
- CIT Funds Invoice Tracking Form
For more information, contact Mary Zimmerman at maryz@iastate.edu or 515-450-1278.